Scheduled training: what it is and how to access courses

Competitiveness has already become an inherent characteristic of today’s business world. Companies and organizations are increasingly aware of this and have found in employee training a key factor to make a difference. This way, they manage more competent and versatile teams, fostering a culture of continuous learning within the organization.  

Specifically, programmed training, formerly known as subsidized training, is a strategic tool that allows companies to adapt training programs to their specific needs and enables employees to acquire new skills. 

Characteristics of Programmed Training

Programmed training is a government initiative that allows companies to provide training activities to their active employees. It is a credit granted to companies to dedicate to the professional training of their workers. 

In this sense, the main characteristic of programmed training is that it is free for employees. At the same time, it represents no cost for the company, which can receive up to 100% reimbursement of the course fees based on the contributions made by companies and employees to Social Security.  

The State Foundation for Employment Training (FUNDAE) is the entity responsible for managing and promoting programmed training. The ultimate goal is to enhance and improve employees’ skills to face the challenges and transformations that define the labor market. 

Who Can Benefit from Programmed Training?

All companies operating in Spain that have at least one employee and contribute to Social Security for Professional Training are eligible to benefit from programmed training.  

In the case of self-employed workers with employees, they can also apply for this subsidy, provided that they contribute to professional training. Since they do not have a representative certificate, they must access the platform through the “Self-employed Access Registration” to request registration as a subsidized company and/or organizing entity.  

Likewise, all employees working in private companies and contributing to Social Security for Professional Training are eligible for programmed training. In addition, the following individuals may also benefit: 

• Seasonal employees during their periods of inactivity. 
• Those who become unemployed during the training, as long as they complete at least 75% of the course. 
• Employees affected by temporary contract suspension measures for economic, technical, organizational, or production reasons, during their employment suspension periods. 
• Those who are on medical leave, provided the training is compatible with their condition and has medical authorization.  

How Much Credit Do Companies Have?

The credit for subsidized training is regulated by the General State Budget established in Law 31/2022 and may vary depending on the company’s size and its history of contributions for professional training. According to current regulations, these are the applicable percentages:

• Companies with 6 to 9 employees: access to 100% of contributions. 
• Companies with 10 to 49 employees: may use 75% of contributions. 
• Companies with 50 to 249 employees: have access to 60% of contributions. 

• Companies with 250 or more employees: have access to 50% of contributions. 
• Companies that hire new employees, either by opening new workplaces or through new creation: €65 per new employee.   

Additionally, small businesses (1 to 5 employees) are guaranteed a minimum credit of €420. This ensures that even companies with limited budgets can access subsidized training for their staff.  

Requirements to Receive Training Subsidies

In addition to the previously mentioned eligibility criteria, it is important to: 

• Be up to date with tax and Social Security obligations. 
• Guarantee the training is free for participants. 
• Keep supporting documentation of the training for four years. 
• Properly account for all training execution expenses and applied subsidies. 

Requirements for Training Conducted Under This Program

Programmed training must meet specific requirements to ensure its quality and effectiveness. These are the main aspects that such training must comply with: 

• Relevance to the activity: training must be related to the company’s activity and aligned with its objectives and needs. 
• Specific duration: the duration of subsidized courses must be appropriate to cover the necessary content — neither too short nor excessively long. 
• Participant involvement: trainees must take part in the evaluation of training quality, usually through feedback questionnaires. 
• Quality evaluation questionnaire: beneficiary companies are required to distribute quality evaluation forms to all participants completing the training and must collect and keep them. 
• Official accreditation: the training provider must be accredited in the national registry of training entities, ensuring compliance with established quality standards. 

Why Choose Educa.Pro for Your Team’s Training?

With Educa.Pro, we offer a comprehensive ecosystem designed to meet all your team’s training needs:

• Enjoy a complete solution combining our Educa.Pro Corporate Cross-Training offer with INESEM Subsidized Training. 
• Create your own content for Onboarding new employees and for tracking mandatory courses required for ISO certification audits or similar. 
• Experience a flexible learning process tailored to your needs. 
• Save over 60% of HR’s time in managing and tracking your team’s training. 
• Obtain competency certificates that recognize and validate acquired skills. 

Address your team’s training needs with our INESEM + Educa.Pro Pack. Take advantage of our special promotion and let us handle all your company’s training needs!