Nowadays, and taking into account the current scenario, To guarantee results in the business environment, it is crucial that management is efficient. This is why the tools that facilitate these processes have become Essentials to coordinate teams, plan tasks and maintain communication.
Throughout this article, we are going to see some of the tools most used by users and what each of them provides us with.
Choosing the best tool for managing a company's projects can be complex, which is why there are a number of Factors to consider before carrying it out, which are:
Once we are clear about these aspects, the ideal would be to check the integration of these tools with those already used in the company, to reduce possible compatibility problems, evaluate ease of use and analyze the cost-benefit ratio.
There is a wide catalog of tools that can be used to facilitate management, below, we will analyze some of the most used.
This tool, Asana, stands out for its high compatibility with other popular tools and allows communication and progress monitoring in real time, in addition to an intuitive interface.
To consider, we found that the free version may fall short in some cases, budget management is not too advanced and performance with very large projects can be degraded.
Trello it is a very simple tool to use, it adapts to any size of company and all types of projects. Consequently, it represents an improvement in productivity if used properly.
The cons of using this application are focused on the fact that many features are paid, and that it can be confusing if the project is very large.
The tool Jira is characterized by being very suitable for companies that use agile methodologies and is highly customizable.
In contrast, it is a complex tool, which for small teams can be excessive and the free version is very limited.
Notion is characterized by its high customization and flexibility, in addition to offering an excellent synchronization service between devices.
It should be noted that this is not a tool specifically designed to manage complex projects, so it may fall short. In addition, it can be slow in some cases.
Clickup it is a multifunctional platform, that is, it allows the management of tasks, documents, goals, automations... In addition, it is highly customizable and in terms of quality/price ratio, the payment plan is one of the best.
On the other hand, the learning curve of use is considerable, in some cases it can be a bit slow, and in small companies and projects it can be too much.
The app Microsoft Teams is characterized by integrating chat, video calls and collaboration, in addition to having an obvious integration into other Microsoft tools. Security and permission management are very high.
Among the negative aspects of the tool, we must highlight the initial complexity, the need to pay for some functions and the fact that it requires a very good connection.
Finally, let's talk about the application Wrike. It's very customizable and has good features for both small and large teams, plus it has a lot of integrations with other applications.
On the contrary, it may be too much in some cases, the price is high if not all the functions are going to be used and, in addition, there are limitations with some functions that require add-ons.
Within the ecosystem of tools of Google, there are some mainly dedicated to project management that are especially useful for small and medium-sized companies and teams that work remotely.
It makes it possible to create and edit spreadsheets, in which collaboration is allowed in real time, are stored in the cloud. In addition, it offers a wide range of functions for data analysis.
Using Gantt charts, it allows the team to create and edit project plans that are integrated with Google.
It is a cloud storage platform that centralizes information and facilitates collaboration in real time.
This tool facilitates virtual meetings with very high quality audio and video. It integrates perfectly with other Google services, making it easier for different members to program and access.
It offers the possibility of creating documents collaboratively in real time, including comments and suggestions to facilitate communication.
It's an essential tool for managing time and scheduling events, deliveries or meetings. It also offers the option of sending automatic reminders to participants, ensuring collaboration.
Once we have seen these different tools, the question may arise about how to implement any of these tools, and it is crucial to consider:
A communication to the team is necessary with the reasons why this decision was made and what is expected of the tool.
Employees will need to be trained in the use of the chosen tool to ensure success.
A periodic evaluation of effectiveness will be essential to ensure proper functioning.
In short, project management tools are crucial in today's society, more specifically in the business environment. Choosing the most appropriate tool based on the characteristics and objectives will be a key aspect to achieve better results through more efficient work.
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