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The arrival of TRUE*FACT marks a milestone in the digitalization of business invoicing in Spain. Starting in 2027, companies and freelancers must ensure that their billing systems meet the technical and legal requirements established by the Royal Decree 1007/2023.
However, many organizations face the adaptation process with some confusion or without adequate planning, which can result in errors with a high cost, both in time and in penalties.
In this article, we will tell you about five most common errors when adapting to VERI*FACTU, why they occur and how to avoid them to ensure a smooth transition to the new model.
One of the most common faults is Assume that the current software already complies with the VERI*FACTU standard, when in reality it may not be adapted.
El Computer Billing Systems Regulations (RRSIF) requires that programs guarantee the integrity, inalterability, traceability and conservation of the data. In addition, they must include QR codes and fingerprints (hash) on each invoice.
Failure to perform this check may result in direct non-compliance and lead to sanctions that exceed 50,000 euros per exercise.
The recommendation is simple: contact the software vendor and request a VERI*FACTU certificate of compliance before the deadline.
The second big mistake is Delay implementation until the last few months prior to the mandatory requirement.
Although the entry into force for companies is scheduled for 2027, software manufacturers must be adapted to July 2026, which means that testing and migration time will be limited.
A late adoption can result in:
The ideal is plan the transition in advance, testing the new software, adjusting processes and training administrative and accounting teams.
VERI*FACTU not only involves a technical change, but also a new way of working.
Many implementation errors are due to the lack of knowledge of the personnel who manage billing: how to generate valid records, how to send information to the Tax Agency or how to correct incidents without altering the original data.
Ignoring training is a strategic mistake. Instead of seeing it as a burden, companies should take advantage of the change to professionalize financial management.
Platforms such as Educa.Pro are offered training itineraries in digital transformation, accounting management and regulatory compliance, ideal for preparing teams in this new environment.
One of the most common mistakes when adapting to the new regulations is not distinguishing between software TRUE*FACT And one Not VERI*FACTU. Although both are legal, they work differently.
El VERI*FACTU software meets the technical requirements of the Royal Decree 1007/2023 and send the billing records directly to the Tax Agency (AEAT) in real time. It offers greater transparency, automation and control.
Instead, the software not VERI*FACTU it also generates and maintains records in a secure way, but does not automatically transmit information to the Tax Agency. It requires more active internal management on the part of the company.
Choose between one or the other it will depend on the type of business: large companies usually choose VERI*FACTU to ensure immediate compliance, while freelancers or SMEs can use unconnected versions, as long as they guarantee data traceability.
A critical mistake is to focus solely on issuing invoices, forgetting that the system also requires keep records accessible, secure and legible for at least four years.
Companies must ensure backup copies, access control and storage systems compatible with the requirements of the Tax Agency.
In addition, any manual alteration of records, deletion of invoices, or loss of information is considered a serious violation.
Implement policies of automatic backup, version control and internal auditing is key to complying with legal requirements and protecting financial information.
Adapting to VERI*FACTU doesn't have to be a complicated process if it's approached with planning, knowledge and professional support.
Avoiding the most common mistakes, such as lack of training or improvisation, allows companies not only to comply with the law, but also improve their financial management and gain operational efficiency.
In short, VERI*FACTU represents an opportunity to modernize billing, reinforce transparency and prepare organizations for a more agile and secure digital future.
